Management Assistant

  • Office Management & Finance
  • Zwijnaarde, Belgium

Management Assistant

Job description

Robovision is a scale-up that develops software to collaboratively create intelligent automation solutions. At Robovision we are growing fast and always looking for new talent to help develop new products and markets. 


Also in HR, Finance and Office Management we notice the company’s growth and need for new talent.

Join us in revolutionizing the creation of human-like intelligent machines!


Job requirements

You are responsible for several administrative financial, HR and office management tasks & projects.

Secondly, you will work as a management assistant for about 20% of your time for our CEO.

  • You are in charge of invoicing and expense notes processing

  • You book transport and accommodation and are SPOC for travel management

  • As a SPOC you provide all external and internal stakeholders with necessary information or service. You will manage the general mailboxes

  • You are responsible for the agenda management of the CEO; booking restaurants, meeting rooms, airline tickets…

  • You prepare reports and presentations for the management

  • You facilitate the building and offices in supplies, you order everything related to hardware and stationary

  • You manage our fleet and provide with financial support

  • You will administer and monitor on/off boarding and will take on a supporting role in our R&S process.

  • You will be responsible for all employer branding and event related topics.

  • As an HR analyst you will set up, prepare, analyse and report KPI’s.

  • You will support our HR department in several administrative tasks like processing educational leave, time credit, sick leave and holiday planning.

  • In all HR/Finance and Office management processes you will monitor the processes and bring continuous improvement ideas to the table. You make sure processes are documented.

What do we expect from you? 

  • You have a bachelors/masters degree and preferably a first experience in an administrative (HR/Finance) role (mature young graduates also very welcome)

  • Good knowledge of Dutch and English

  • You are comfortable working with google (gmail, Gdrive…)

  • You are polyvalent, rigorous, can work autonomously and in team

  • Your are detailed and meticulous

  • Proactive, you have a sense of priorities and have a great sense of initiative to meet your targets;

  • You share our values and want to play your part in a fast-growing company.

What We Offer:

We offer a competitive performance-driven compensation package

You will enter a highly motivated team, coming from different disciplines and backgrounds. We believe great teams bring great ideas to life. We value proactive team members with a strong sense of ownership, people who are able to imagine the world they want to live in and are ready to solve any problem to make it happen.

You will get the exciting opportunity to join us and help shape our product's future.